Council Meetings

Council meetings are held on the fourth Tuesday of the month (except January), commencing at 5.00pm. Audit & Risk Committee Meetings are held quarterly on the second Tuesday of the month commencing at 3.00pm.  The exception to this is December resulting in a shortened timeframe due to the Christmas period. Council and Audit & Risk Committee meetings are held in Council Chambers, First Floor York Town Hall.

Any changes are advertised through the website, the Shire's social media and noticeboards. Where timing allows notice is also published in the local newspaper and/or the Shire's e-Newsletter.

Special Council Meetings are held as required. These will also be advertised as required.

Meetings are open to the public and those interested are encouraged to attend.

Agenda Briefing

Agenda Briefings are held on the third Tuesday of the month (except January) commencing at 5.00pm in Council Chambers.  Agenda Briefings provide an opportunity for Councillors to ask questions or seek clarification on matters listed in the Agenda.  No debate or discussion on the Agenda reports or other topics is permitted.

Agenda Briefings are open to the public, and while no public participation can occur, attending provides an opportunity for the public to see the decision making process of Council in action.

Public Question Time – How To Ask A Question

Public Question Time is, as the name suggests, an opportunity to ask Questions of Council.  The questions can be on any topic and the below policy is applicable.  There can be no debate about the matter and general statements or long preamble are not permitted.

Complex questions that may require research should be submitted as early as possible in order to allow sufficient time to prepare a response.

All questions are to be in writing with the name and address and submitted to the Shire President or Chief Executive Officer prior to the meeting or at the meeting.

If questions cannot be answered during the meeting, the Council will take the question on notice and will respond at a later date. The response to the question will also be included in the agenda and minutes of the next Ordinary Council Meeting.

Public Question Time at Council Meetings - Policy and Proforma

Click here to download the Department of Local Government Guidelines for Council Forums

Deputations

In accordance with clause 6.9 of the Shire’s Local Government (Council Meetings) Local Law 2016, a Deputation allows for up to 2 people to address Council at an Ordinary Council Meeting and speak on any matter for a period not exceeding 10 minutes (ie if you have 2 people that could be 5mins each or 3min/7min, 1 person is 10mins).  Councillors can ask questions following the Deputation (but do not have to), which can be answered. This is done at Item 6.3 of the Council Agenda, prior to the consideration of any reports. 

If the Deputation relates to an item on the Council Agenda, when Council is considering the report/Officer’s recommendation there is no opportunity for further input from the public but is where the debate (if necessary) between Councillors occurs. A copy of the Deputation is to be provided in writing either prior to or at the meeting for inclusion as an Appendix to the Meeting Minutes.

To enable a Deputation to occur, a written request addressed to the Chief Executive Officer needs to be received prior to the meeting.  Requests for Deputations can be made via email to records@york.wa.gov.au (with Request for Deputation included in the Subject Line) or hand delivered to the Shire Administration.

Past Meetings

View Past Meetings

Council Meeting Dates