Council Policies

Linking Table: Changes to Policy Numbers

Following the rebranding of the Policy Manual (April 2021), changes were made to the existing policy numbers and overall formatting of the policy manual.

Please refer to the linking table if you are looking for a former policy number.

Strategic Policies (Council)

In accordance with Section 2.7(2) of the Local Government Act 1995, Council is to determine the Shire’s policies.

The development and management of Council policy is an ongoing process. It is important that Council policies are kept up to date and are reviewed on a regular basis under the direction of the Chief Executive Officer. If any changes or amendments are required these are brought to Council for endorsement.

Only the Council can amend or rescind a policy.

Community Policies (6)

C1 - Freeman of the Shire of York

C2 - Australia Day Awards

C3 - Community Funding Grants Sponsorship

C4 - Sponsorship of Tourism Events

C5 - Public Events in York

C6 - Public Art

Elected Member Policies (9)

E1 - Code of Conduct - Council Members, Committee Members and Candidates

E2 - Councillors - Training and Continuing Professional Development

E3 - Councillors - Travel and Accommodation

E4 - Council Delegates - Roles and Responsibilities

E5 - Induction for Councillors

E6 - Provision of Governance Services

E7 - Councillors - Recognition of Service

E8 - Payment of Legal Costs for Councillors

E9 - Attendance at Events - Elected Members and CEO

Finance Policies (12)

F1 - Revenue Collection

F2 - Procurement

F3 - Significant Accounting Policies

F4 - Investment

F5 - Authority to Make Payments from Trust and Municipal Funds

F6 - Corporate Credit Card Policy

F7 - Concessions on Commercial and Farming Properties Occupied by Pensioners/Seniors

F8 - Rates Exemptions for Charitable Purposes

F9 - Panels of Pre-Qualified Suppliers

F10 - Financial Hardship - Rates and Charges

F11 - Financial Planning and Sustainability

F12 - External Grants - Procurement and Management

Governance Policies (30)

G1 - Record Keeping

G2 - Organisation Structure and Designation of Senior Employees

G3 - Civic Functions and Hospitality

G4 - Appointment of Acting Chief Executive Officer

G5 - Comprehensive Complaints Response

G6 - Community Access to Information

G7 - Disruptive Behaviour at Council Meetings

G8 - Petitions

G9 - Reference Groups

G10 - Public Question Time

G11 - Conduct of Council Forums

G12 - Social Media

G13 - Community Engagement and Consultation

G14 - State Administrative Tribunal

G15 - Public Interest Disclosure

G16 - Fraud, Corruption and Misconduct Prevention

G17 - Integrated Planning and Reporting - Planning

G18 - Integrated Planning and Reporting - Reporting

G19 - Risk Assessment and Management

G21 - Execution of Documents and use of the Common Seal

G22 - Use of the Shire of York Crest and Logo

G23 - Commissioning Legal Advice

G24 - Local Government Resource Sharing

G25 - Compliance

G26 - Model Standards for CEO Recruitment, Performance and Termination

G27 - Vandalism of Council Property

G28 - Gates Across Road Reserves

G29 - Western Power

G30 - Contractor Management Policy

Health Policies (3)

H1 - Occupational Safety and Health

H2 - Onsite Effluent Disposal Facility

H3 Temporary Accommodation

Town Planning Policies (12)

P1 - Advertising Signage

P2 - Barn Style Shed Houses

P3 - Developer Contributions for Road and Footpath Upgrading

P4 - Extractive Industries - Road Maintenance Contribution

P5 - Heritage Management - Interpretative Signage  

P6 - Heritage Conservation and Development

P7 - Outbuildings in Residential Zones

P8 - Relocated Second Hand Dwellings

P9 - Sea Containers

P10 - SEAVROC Tree Cropping

P11 - Vacant

P12 - Temporary Alfresco Dining Areas

Operational Policies (Staff)

In accordance with Section 5.41 of the Local Government Act 1995, it is a function of the Chief Executive Officer (CEO)to manage the day-to-day operations of the local government and to be responsible for the employment, management, supervision, direction and dismissal of the local government’s employees.  This is not the role or function of Council.

Therefore, the policies relating to staff cannot be determined by Council.  While those policies have been included in this manual on the following page for the purpose of transparency and accountability, it should be noted they are internal documents determined, reviewed and implemented by the CEO.

Operational Policies (8)

O1 - Staff Superannuation

O2 - Volunteer Management

O3 - Workforce & Human Resources

O4 - Alcohol & Other Drugs

O5 - Asset Management

O6 - Internal Controls

O7 - Heat Management

O8 - Employee Code of Conduct